Manage Your Time More Effectively with an Executive Assistant

Are you overworked and wondering how you’re going to get it all done?  Are there aspects of your job that are not your specialty or that you, simply, don’t enjoy doing?  Are you spending too much time trying to get the little things done, leaving you less than ample time to actually run your organization, department or team?  If so, have you ever considered hiring an Executive Assistant?

If you have never had the opportunity to be supported by an Executive Assistant, you may not understand the role they play, the value they can bring and the, overall, return on investment they can offer.  In fact, as you read this, you may be telling yourself that you don’t need an Executive Assistant, that you should be able to handle everything yourself.  The reality is…you don’t have to do everything by yourself.  An Executive Assistant can help you to manage your time more effectively and free you up to tackle bigger tasks.


Did you know that, if utilized correctly, a skilled Executive Assistant can enhance your productivity and offer a substantial return on investment? And, if you have an Executive Assistant who complements you and can effectively support you, it can positively impact your organization, altogether. A breakdown of this can be found in articles, such as The Ultimate ROI: The Executive Assistant by Continental Management Consultants, where they illustrate how having an Executive Assistant can drastically help organizations save time and, ultimately, money.

For example, if an Executive works a 60-hour work week, without an Executive Assistant, they are spending approximately 1/8 of their week (7.5 hours/week…on the low end), executing and overseeing daily operational tasks; tasks that are essential to business but are not the best use of an Executive’s time.  Annually, that is about 9 weeks of your time that is being spent on tedious tasks and, potentially, 9 weeks of lost productivity and missed business opportunities.

A post from the Harvard Business Review, goes on to further support the ROI of having an Executive Assistant. In their example, an Executive Assistant, making $80,000 per year, needs to save their Executive, making $1 million per year, a minimum of five hours in a 60-hour workweek, for the organization to break even. If you have a skilled Executive Assistant, though, saving five hours a week is a drop in the bucket. Managing an Executive’s calendar for 15 minutes, every workday, for an entire year, saves 65 hours alone. That’s 65 hours, per year, that an Executive can allocate elsewhere, just by having their Executive Assistant take 15 minutes, each day, to manage their calendar.

Breaking that down for you, spending:

  • 15 minutes each workday, managing an Executive’s calendar, saves the Executive 75 minutes per week
  • 75 minutes per week, is equal to 3900 minutes per year
  • 3900 minutes is equal to 65 hours per year

Ultimately, this means an Executive now has 65 hours per year to focus and allocate their time elsewhere.

Now, if you start to factor in other tasks, such as the time that is needed to coordinate meetings, prepare materials, arrange travel, manage emails and so on, saving five hours per week, is a mere drop in the bucket, for a skilled Executive Assistant.  

You may not be able to see a tangible, immediate ROI, of having an Executive Assistant but, that doesn’t mean Executive Assistants do not make an impact.  Their ability to help you, efficiently, manage your time, allows you the freedom to focus on essential areas of your organization, department and/or team. 

With that in mind, if you’re feeling overwhelmed and are wondering how you’re going to get everything done, take this blog post as a sign to invest in an Executive Assistant. Doing so can help you become more efficient and just might free up some time for you to focus on priorities and become even better at what you do!


With 30+ years of experience, our team of experts is here to help you grow and develop as a leader.  If you’re interested in learning more about what we offer, CONNECT WITH THE UTECH TEAM TODAY!